The A-Vision document filing system is a web based document storage solution that files documents and gives you the ability to add META data to each of your documents. Each document will automatically have the document type, date and title as default META data, this makes sure you can find documents by type, date and/or title. Then there is specific document type dependant META data. Full features listed on our features page.
|Your Electronic Filing Cabinet is awaiting you.|
If you are still storing physical documents, then you are in for some decent cost reductions. Scanning documents and storing it electronically is a job easy done, however making these scanned documents searchable is a different story.
An online archive/backup is quite often just that. There's no reference whatsoever of the information within the document and a full text conversion of the scanned documents quite often does not give what you need either.
With scanning incoming documents on a daily or weekly basis you can make these documents available straight away within your whole company. Add a document approval workflow to it to assure the right information will be added to the documents.
(NOTE: The document filing system is NOT an archiving/backup system).
Integration with a third party will hugely extend the usability of the A-Vision document filing system. Think for example an integration with the XERO online accounting system to retrieve supplier and client information to assign to META data fields. But also to automatically generate XERO AP invoices when they are added to the system and META data is assigned to it (or even part of the document approval workflow).
We have implemented this electronic document filing system on several sites, so if you are looking for a decent filing system to store your electronic documents, please contact us for more information.
We have also close relations with a document scanning bureau that can help you out with scanning and extracting data from your documents.